ScorPEO and ScorpeoWeb- Every employers' needs in one powerful, integrated package

by Graham Armitage & Deana Collins

It's 10 p.m. Your spouse says, "let's go on a cruise." Wouldn't it be great to have your paychecks, vacation days and insurance coverage info in one spot so you could have an instant answer? We're not talking about digging through a shoebox filing system, we're talking about the power and convenience of the internet.

With the abundant and available internet access that most people have become accustomed to, it has become the first place people look for information. It is no strange coincidence then that employees are expecting to have access to their personal information as well. In particular, their employment information.

Now with help of F.W. Davison & Co., PEO's and ASO's have an extraordinary opportunity to harness the power of the internet to benefit clients, employees and their own profitability margin in a single solution: the creation of a secure client/employee website with real-time data access.

Using ScorpeoWeb, a web application linked to the ScorPEO database application (see sidebar), even PEOs with limited resources can have a customized website in no time. ScorpeoWeb provides customizable web pages that deliver real time data stored in the ScorPEO database. These web pages allow clients and employees to submit data, run inquiries and produce reports - using a common web browser, from anywhere in the world.

But ScorpeoWeb is more than a collection of web pages! The key feature is the ability to access real-time data from the ScorPEO application database. Additionally, because the look and security of the site is controlled from within the main ScorPEO application, there is no need for expensive custom internet programming. With little effort, the pages can be easily incorporated into the same look and feel as the PEO's main web site. In short, a PEO can deliver an attractive, technically advanced website without any knowledge of HTML or JavaScript.

ScorpeoWeb is divided into two modules: a client and an employee module.

• Client Module
  This module provides clients greater access to their employee's information. This is a win-win for both parties in that the Client has fast and immediate access to information and the PEO saves time by reduced customer service requests. The ability for clients to enter timesheet hours and deductions online avoids re-entering data, and ensures the highest data integrity. The same applies to frequent pay-rate changes or even hiring new employees. All this can be done by the client over the web. Clients also have the ability to review historical data for themselves and for any of their employees.
  
  
• Employee Module
  For employees who wish to spend their evenings planning vacation trips, their historical and current information is readily available. Information such as available vacation time, payroll check stub lookup, pay history, as well as benefit and flexible spending account balances, 401K contributions, etc. In addition, requests for duplicate documents such as W2's and pay stubs are no longer a burden to the PEO because using ScorpeoWeb's employee module, employees can obtain this information themselves without making a phone call.

But every PEO is different. How can one application serve everyone's needs? By customizing it. This may sound expensive and complicated but it's not when you use ScorpeoWeb. The application has been designed with the specific intent of being customized. It goes a step further in that no knowledge of web programming is necessary to make this happen. The look and feel is simple to adjust and the security and access is all controlled from within ScorPEO. For those who do have experienced web designers, imagination is the limit.

The question all PEO's should be asking is: what benefit do we get from a real-time database web application? With ScorpeoWeb, the answer is simple. High productivity! For example:

• Reduction in support calls. When employees and clients have the ability to help themselves to such a valuable level of information, there is less need to contact the PEO.
  
  
• Increased competitiveness. When you provide your clients with the latest and greatest tools, their confidence in the service you provide is increased. They view your company as someone ahead of the pack.
  
  
• Acquiring hard-to-get clients. The ability to access real-time reports and inquiries may also be the key to securing a hands-on client - one that has difficulty relinquishing control of payroll and HR data.
  
  
• Reduce costs. Clients who submit time sheet data as well as new hire and pay change information directly to the system means no faxes, no paper, and no additional modem lines. This reduces costs, errors and workload.

These are just some of the features that make ScorpeoWeb such a powerful and versatile tool in the PEO industry. Coupled with ScorPEO the two applications provide a dynamite combination resulting in greater profits and more vacation cruises for everyone.

For more information about ScorPEO or ScorpeoWeb, or to reach F.W Davison & Company, email sales@fwdco.com, call (508) 747-7261, or find them on the web at http://www.fwdco.com.

ScorPEO is a 32-bit client server application available for Windows NT, Linux and UNIX platforms. ScorPEO is a registered trademark and ScorpeoWeb is a trademark of F.W. Davison & Company, Inc.

F.W. Davison & Company is a software development firm located in Plymouth, Massachusetts, specializing in human resource and payroll software for corporate and professional employers. F.W. Davison is a member of the National Association for Professional Employer Organizations (NAPEO).

Graham Armitage is the chief web application developer for F.W. Davison & Company. Deana Collins is the documentation specialist for F.W. Davison & Company and a member of the Society of Technical Communication (STC).

read this weeks PEO IT Solutions Article.